Stock — Overview
Everything about your stock in one section: define warehouses, see running-low products, run counts, follow past movements and order goods from your…
Where to find: Left menu → Stock Who it's for: Anyone managing warehouses, stock quantities and supplier orders In short: Everything about your stock in one section: define warehouses, see running-low products, run counts, follow past movements and order goods from your supplier.
What is in this section?
There are six screens under the Stock menu:
| Screen | What is it for? |
|---|---|
| Warehouses | Define the locations where your stock is kept. |
| Low Stock | Lists products that fell below the threshold. |
| Stock Count | Count your shelves and write the real quantities into the system. |
| Stock Movements | Shows the history of every stock in/out. |
| Purchase Orders | Order goods from a supplier and take the arriving goods into stock. |
| Suppliers | Cards of the companies you buy from. (Also available under Definitions.) |
The typical flow is: you see a running-low product in Low Stock → you open a Purchase Order and send it to the supplier → when the goods arrive you do Receive goods → at the end of the period you confirm the real quantities with a Stock Count.
What is a warehouse?
A warehouse is the place/location where your product stock is. It can be a real warehouse (shelf, storage), or it can be a logical separation (e.g. "Main Warehouse", "Istanbul Branch", "Returns Warehouse").
If you sell/ship from more than one place, you define each one as a separate warehouse. The same product's stock can be distributed across different warehouses:
- Main Warehouse: 100 units
- Branch Warehouse: 50 units
- Total stock: 150 units
The "Main warehouse" (Default) concept
The first warehouse you create is automatically treated as the "Main warehouse" (default). The note on the empty screen says this too: "The first warehouse is automatically treated as the main warehouse. At least one warehouse is required for stock entry."
The main warehouse has these characteristics:
- A "Main warehouse" label appears next to its name in the list.
- It cannot be deleted (the delete option does not appear) — the system must always have a base warehouse.
- It is always active.
Important — What happens if you delete a warehouse? All product and variant stocks in that warehouse are automatically transferred to the Main warehouse. So stock is not lost, it is moved to the main warehouse. (Detail: Warehouse Management (List and Form))
The relationship between warehouse and stock (very important)
Understanding this distinction prevents confusion:
| Where is it done? | What is done? |
|---|---|
| This page (Warehouse) | You define warehouses (name, address). Stock quantity is not entered here. |
| Product form → "Warehouse Stocks" | You enter how many units of each product are in each warehouse. |
| Product list → ⋮ → Update Stock | You quickly update a product's stock on a per-warehouse basis. |
Summary: Warehouses are set up here, while product stocks are entered inside the products. When you define a warehouse, that warehouse automatically appears as a row in the "Warehouse Stocks" section of all products.
Related: Pricing and Inventory (product stock) and Product List (Update Stock drawer).
Documents in this folder
| File | Content |
|---|---|
| Warehouse Management (List and Form) | Warehouse list: table, new warehouse add form, editing, deletion (stock transfer), search, pagination |
| Low Stock (Alert List) | Low stock list: what/where the threshold is set, columns, updating stock, low stock notifications |
| Stock Count | Opening a count session, the 4 statuses, entering quantities, applying differences to stock, exporting |
| Stock Movements (History List) | Stock movements history: every in/out record, columns, reason types, filters, pagination |
| Purchase Orders | Preparing a supplier order, sending it by email, increasing stock with goods receipt |
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